January 9, 2020 Agenda

Thursday, January 9, 2020 / 6:30pm
District Service Center / Cottage Grove, MN


1.0 Call to Order; Roll Call

1.1 Oath of Office

2.0 Pledge of Allegiance

3.0 Approval of Agenda

4.0 Election of Officers

5.0 Organizational Items for 2020:

5.1 Readopt School Board Policies and Regulations
5.2 Designate District Service Center as Meeting Site for the School Board
5.3 Appoint Director of Finance as Assistant Treasurer
5.4 Resolution to Designate Bank Depositories
5.5 Resolution for Investment Authorization
5.6 Authorize Director of Finance and Account Specialist to initiate Electronic Fund Transfers
5.7 Authorize Signatures for Petty Cash Checks
5.8 Authorize Signatures for Student Activity Checks
5.9 Authorize Early Claim Payments
5.10 Authorize use of Chair, Clerk and Treasurer Facsimile Signatures
5.11 Designate South Washington County Bulletin as Official Newspaper
5.12 Authorize the Superintendent or Director of Finance to execute contracts and Purchase Orders
5.13 Approval of Board’s legal counsel and individuals authorized to contact
5.14 Approval of Board Compensation
5.15 Authorize Board Designees to enter into contracts for student activities

6.0 Consent Items:
All consent items are considered routine and non-controversial by the School Board and will be approved by a single motion. There will be no separate discussion of these items. Prior to this meeting, Board members have had the opportunity to review each of these items and may request that any item be moved to the Action Items for individual consideration.

6.1 Approval of Retirements, Resignations and Terminations
6.2 Approval of Leaves of Absence
6.3 Approval of New Employees/Change of Status

6.4 Approval of Bid – Doors & Windows at WMS
6.4 Docs
6.5 Approval of Bids - Re-Roofing

7.0 Workshop Items: 

7.1 Conversation with Local Legislators
Keith Jacobus, Superintendent
2020 Priorities

8.0 Information Items:

8.1 Audit Results
Dan Pyan, Director of Finance and Operations
8.1 PPT
Annual Financial Report
Student Activities Report
Special Purposes Report
Management Report

8.2 First Reading of Revised 2020-21 Calendar
Keith Jacobus, Superintendent
2020-21 Calendar

8.3 First Reading of 2021-22 Calendar
Keith Jacobus, Superintendent
2021-22 Calendar

8.4 Negotiations Update
Katie Schwartz, School Board Treasurer

9.0 Discussion Items: None.

10.0 Action Items

10.1 Approval of Board Committees
Tracy Brunnette, School Board Chair

10.2 Approval of Board Member Employment through January 2020
Keith Jacobus, Superintendent

11.0 Reports and Comments:

11.1 Superintendent’s Report
11.2 School Board Member Reports

12.0 Future Meeting Dates:

12.1 January 23, 2020 – Regular School Board Meeting (DSC/6:30 p.m.)
12.2 February 6, 2020 – Regular School Board Meeting (DSC/6:30 p.m.)

13.0 Adjournment